Team Assistant

We are looking for a highly organized, proactive, and detail-oriented Team Assistant to support daily operations, office management, and executive leadership. Provide dedicated support to senior leadership, primarily at Sales Director or executive level.

• Manage daily office operations, including deliveries, front desk responsibilities, and coordination with visitors and service providers
• Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection
• Liaise with the landlord on office-related matters
• Monitor office supplies, stationery, and equipment, and place orders as needed
• Purchase office furniture and equipment on an ad hoc basis
• Maintain kitchen and common areas, including ordering groceries and managing stock levels
• Ensure availability of hygiene and restroom supplies
• Handle procurement requests via Amazon and other platforms
• Coordinate packing, labeling, and shipping of samples
• Manage company car operations, including maintenance, servicing, insurance, and refueling
• Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements
• Manage SIM card procurement and distribution for employees
• Collect and process invoices related to office operations and contracts
• Upload and reconcile receipts in expense management systems such as Moss and Navan
• Support bonus calculation processes for the sales team
• Handle bonus-related queries and reporting
• Organize team events, including booking hotels, travel, restaurants, and activities
• Coordinate in-office events such as team lunches, client visits, and company events
• Support exhibitions and marketing events, including logistics and materials management
• Arrange business travel and accommodation for employees and executives
• Support onboarding of new employees, including office orientation, access setup, and equipment coordination
• Assist employees with office setup, including SIM cards, access cards, and keys
• Provide ongoing administrative and operational support
• Assist with visa application processes
• Manage calendars, meetings, and scheduling
• Coordinate travel, agendas, and communication with internal and external stakeholders
• Organize town halls, Q&A sessions, and executive communications
• Handle ad hoc administrative and strategic tasks

• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and take initiative
• High level of attention to detail and problem-solving skills
• Experience in office management, administration, or executive support
• Experience with travel coordination, event planning, and vendor management is a plus
• Proficiency in Microsoft Office, including Excel, Outlook, and Word
• Experience with expense management systems such as Moss and Navan is an advantage
• Ability to handle confidential information with discretion and professionalism
• Strong interpersonal skills and ability to work with cross-functional teams
• Fluency in English at C1 level

• Experience with travel coordination, event planning, and vendor management is a plus
• Experience with expense management systems such as Moss and Navan is an advantage

Salary to be determined based on market benchmarking and candidate seniority Remote U.S. Eastern Time Zone Bavarian holidays #LI-Hybrid #Promoted Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.